Prices

With Smartplan, you get everything you need for smooth shift planning and time tracking, starting from just £15 per month.

You can try Smartplan free for 30 days, with no credit card required. After your trial ends, you’ll need to choose one of our subscription plans.

🌱 Starter Plan — £15/month + £1 per employee/month

Only available to new customers registering a new Smartplan account. Includes 10 employees.

Perfect for small teams getting started with Smartplan.

Includes essential features like:

• Punch clock in the workplace
• Automatic shift planning
• Shift swaps and shift requests
• Unlimited locations and templates
• Messages and noticeboard
• Timesheet history and notifications
• Mobile apps (iPhone and Android)
• Calendar sync and Excel export

⚙️ Basic Plan — £30/month + £2 per employee/month

Includes 10 employees.

Ideal for complete shift planning and administration.

Includes everything in the Starter Plan, plus:

• GPS time clock via app
• Payroll calculation and supplements
• Payroll integrations
• Absence calendar
• Employee rules during planning
• Administrator approval of shift swaps
• Advanced employee management
• Option to pause employees
• Upload contracts, files, and additional information
• Add more administrators

🚀 Pro Plan — £40/month + £2.5 per employee/month

Includes 10 employees.

Perfect for businesses that need analytics, advanced control, and integrations.

Includes everything in the Basic and Plus Plan:

• POS integrations and payroll percentage
• Split locations
• Super user roles and permissions
• Holiday, overtime, and flex accounts
• Advanced notifications
• Access to the Smartplan API

💡 How Billing Works

When selecting a subscription, you decide if you want Starter, Basic or Pro features.

Your plan includes 10 employees in the base price. For each additional employee, you pay a small per-employee fee depending on your plan.

Pricing is automatically adjusted based on the number of active employees in your account. You can easily add, delete, or pause employees at any time — and your subscription will update accordingly.

You can always monitor your subscription under: Settings → Smartplan Settings → Payment Information.

You can pay monthly or choose yearly billing to receive a 5% discount on both the base fee and employee fee.

All prices:

• Apply to the entire company
• Exclude VAT
• Have no binding period and no starting fees

Learn More

You can always find up-to-date details about Smartplan’s pricing and features on our website.

Easy Switching: Already paying for another system? Use Smartplan for free until your current subscription ends.